Depositing your publications in Enlighten

What can be deposited

The following publication types can currently be deposited:

• Published journal articles
• Book chapters
• Monographs
• Published conference papers
• University of Glasgow Theses (please see http://theses.gla.ac.uk for information on depositing your thesis)

For further advice on whether a publication is suitable for deposit please contact Morag Greig (e-mail m.greig@lib.gla.ac.uk).

If you are interested in making other types of publication available (e.g. working papers, technical reports. pre-prints etc.) please contact Morag Greig (e-mail m.greig@lib.gla.ac.uk).

The Deposit process (for published material)

Two options for submission to the service are available:

Self-deposit: authors can deposit full text and supply details of their own publications. Authors must register to do this. This should be done by choosing the Register option on the main ePrints home page.
Register with the Glasgow ePrints Service >>
Advice on the self deposit process >>

Mediated deposit: Authors can choose to send a copy of the full text of publications to deposit@lib.gla.ac.uk. Repository staff will create a record for the publication and add the full text. Papers should be sent as an attachment, and the body of the message should include the full bibliographic details of the publication. For advice on the appropriate format of publications see the section on versions of papers.

Where funding bodies require authors to make their publications available in subject-based repositories, e.g. PubMed Central, arrangements can be made to link to the copies held there so that no duplication of effort is required. Further information on complying with funding body open access policies is available.

Whichever method is chosen Library staff will check all publication details for accuracy. In each case publisher copyright policies will be checked to ensure that full text can be made available.

In cases where full text has been self-deposited but publishers do not allow it Library staff will contact authors directly to advise them of this.

Versions of papers

Most publishers will not permit authors to make the published pdf version of their articles available in repositories. However, many publishers permit authors to deposit their articles in repositories such as the Glasgow ePrints Service so long as this is the author post-print or author final version of the article. There is no standard definition of these widely used phrases but they are commonly taken to refer to the version of an article after the refereeing and editing process has taken place. The text of the article therefore may be exactly the same as in the published pdf version. However, publisher formatting e.g. logos, copyright statements etc. should not be included. Depending on the processing mechanism adopted by publishers it may be necessary for authors to produce a suitable version by updating the version originally submitted to the publisher to reflect subsequent changes.

Authors should therefore deposit their own final versions unless a publisher has confirmed that the published pdf version may be used for this purpose.

For primarily text based articles this should not prove too problematic. However, many articles have associated images which may be sent to publishers as a separate file. Such files can be made available separately along with the main article, however, repository staff are not able to assemble a single file from multiple files.

Authors should seek to keep a suitable version of all articles. This can take the form of a Word file or a pdf file. All articles received as Word files will be converted to pdf by repository staff.

Many articles will have multiple authors. In order to prevent different versions of the same article being made available in different repositories it would be sensible to collaborate with co-authors on the version of the article to be used for this purpose.